Prospective Tenant Information
Please note all tenants must present their passport and student ID (if applicable) and their Visa/Biometric Residence Permit when signing the tenancy agreement and paying their deposit. Failure to present the required ID will delay your signing of the tenancy agreement.
Reserving Your Property
If you wish to let one of our properties, you must first place a holding fee on the property. This will be no more than one weeks rent. The holding fee lasts for 15 days. Within these 15 days, a tenant must book in an appointment to sign the tenancy agreement and pay the deposit as a group.
When reserving a property in our office, all tenants must complete a Contact Details Form which must be signed and dated by the tenant.
Your holding fee will become part of your deposit. The total deposit per person will be no more than five weeks rent when the annual rent for the whole property is less than £50,000. If the annual rent for the whole property is more than £50,00 the total deposit per person will be no more than six weeks rent.
Signing The Tenancy Agreement
Before arriving at your allocated time for signing, please ensure all tenants have their passports, student ID cards (if applicable) and Visa/Biometric Residence Permits (if applicable). If you do not own a passport please provide a copy of your full birth certificate along with your driving/provisional license.
We will take copies of your ID and provide you with a Contact Details Form to complete. One tenant must elect themselves as a lead tenant; the lead tenant is the main point of contact if we need to contact the tenants urgently. Once all IDs and completed Contact Details Forms are received, we will explain the tenancy agreement and other paperwork.You can read through a sample tenancy agreement here.
All tenants will be given a Guarantor Form to complete. A blank Guarantor Form can be found here.
Your guarantor must be a UK resident and they must send a copy of their passport/driving license. If you are from the EU we will accept an EU resident as your guarantor however a solicitor must stamp the form.
If you are unable to complete a Guarantor Form then alternative rent arrangements must be made. Please contact our office regarding this issue.
We must receive a copy of the completed Guarantor Form and guarantor ID within two weeks of signing the tenancy agreement. We accept a scan or clear photo of the completed form to meet your deadline however we do require the physically signed form to be handed into our office or posted to us.
If your property is managed by Easy Lettings, you will be given a Standing Order Form. A standing order is the method we want tenants to pay their rent. You must set up a standing order with your bank by either filling in the Standing Order Form and handing it into your bank or set it up with internet banking. All tenants must send a receipt or screen print of the standing order. A blank Standing Order Form can be found here.
Paying Your Deposit
Once the tenancy agreement has been signed, we will then proceed to the deposit payments. As stated above, your holding fee will become part of your deposit. The total deposit per person will be no more than five weeks rent when the annual rent for the whole property is less than £50,000. If the annual rent for the whole property is more than £50,00 the total deposit per person will be no more than six weeks rent.
The deposit can be paid by exact cash or card. If you wish to make your payment online, please contact our office and read this page.
If you fail to provide a completed copy of your guarantor form and guarantor ID by your two week deadline, or your standing order conformation, late fees may apply. If there are any outstanding documents on the tenancy start date, no tenant will be allowed to move into the property.